Assistant Project Manager

The Assistant Project Manager is responsible for assisting the Project Team with the daily management and execution of the construction process. This role will assist in safety management, cost management, site management, contracting, scheduling, estimating, bidding, and contract administration functions to help ensure successful completion of the project. Plan, develop, coordinate, and manage onsite construction engineering activities for projects.

Essential Duties and Responsibilities

Safety

  • Enforce the Safety program in accordance with Policies and Processes, local, state, and federal laws to include all subcontractors
  • Participate in and reports on safety walks
  • Assist in the development of project-specific safety plan and orientation process
  • Obtain and maintain current certifications for First Aid, CPR and OSHA

Technical Knowledge

  • Provide an operational support role in the project bidding process to include preparing cost estimates, generating scopes of work, preparing preliminary schedule and site logistics as required
  • Participate in the development of Bid and / or GMP Package to include proper development of trade scopes, solicit and review subcontractor and material supplier bids, and any necessary bid clarifications for review and approval by senior staff
  • Assistance with subcontractor / trade management, as needed
  • Assist with three week look ahead schedule on a weekly basis to project management team
  • Assist the field engineering department on executing layout requirements for your project, as needed
  • Perform a thorough scope review of any extra subcontractor work tickets to evaluate completeness and quality; review with Superintendent
  • Assist with project meetings, internal, owner or subcontract meetings, as required with supervision of lead Project Manager
  • Provide support information to the detailed project construction progress schedule on a timely basis or as required by the project team
  • Assist in the preparation and maintain tracking logs for contract documents, submittals, shop drawings, requests for information (RFI’s), change orders, and material deliveries
  • Assist in the review of submittals, shop drawings, and requests for information (RFI’s), including coordination with contract documents, with guidance from Superintendent and Project Manager
  • Prepare subcontract agreements and purchase orders for review and approval by the Project Manager
  • Maintain a complete, current and accurate set of contract documents and “as-builts”; electronically post and update drawings with RFIs and submittals
  • Assist in the issuance of change proposals and change orders to subcontractors and others, and prepare revisions to the budget, as a result of change orders with guidance
  • Become familiar with subcontract terms and how they apply to various situations on a project
  • Track and obtain properly executed documents to include contracts, insurance certificates, bonds and other documents as required
  • Prepare subcontractor meeting agenda and begin to run weekly meetings with assistance / participation
  • Maintain meeting notes and issue meeting minutes that have been reviewed and approved by Project Manager
  • Assist with buy-out process and prepare subcontracts
  • Assist in the preparation of the Project Status Report (PSR) by generating project photos and project safety reports, updating tracking logs, updating cost management items, and updating schedule tracking documents
  • Review, approve and code the subcontractor and vendor invoices, as directed
  • Assist in the development of and draw site logistic and sequencing diagrams; create the documents using proper software systems
  • Assist in monthly project owner invoicing as required including subcontractor invoicing reviews, material invoicing review, budget management
  • Assist in management of project closeout process with preparing and completing the job close out check lists, assist in managing project punch list process, and collecting project close out documentation
  • Gather documentation necessary to assist / execute financial closeout with owner, subcontractor and / or vendor disputes
  • Take progress photos and save onto server; issue a photo report, as necessary
  • Perform other duties as assigned

    The candidate must show excellence in the following:

    Quality of Work
    Commitment
    Cooperation & Teamwork
    Communication
    Problem Solving
    Planning & Organization
    Timeliness
    Management & Leadership

Required Skills

  • Exhibit the skills necessary to take on entry level management and leadership roles
  • Decision making, research and analytical problem solving skills
  • Time management with the ability to organize, assess and prioritize multiple tasks, projects, and demands, and to work independently
  • Possess strong verbal and written communication skills, and interact effectively at all levels within the organization

Required Experience

  • Bachelor’s Degree in Engineering, Construction Management, Architecture, or related field or equivalent construction experience
  • Knowledge of principles and practices of engineering and construction project management, including safety standards
  • MS Office – Microsoft Word, Excel, Power Point and Outlook experience
  • Software experience, such as Revit, AutoCAD, Bluebeam
  • Certifications for First Aid, CPR and OSHA 30-hour (will be provided)

 

Physical Job Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The employee is responsible to maintain fitness-for-duty while holding the above described position and should be able to perform the essential tasks of the position in a safe, appropriate and effective manner. This refers to the physical, mental and emotional duties of the job. Reaching above and below, stooping, kneeling, crouching, and bending. The employee must occasionally lift / carry / move up to 50 pounds. Manual dexterity to operate office equipment, file, and perform specialized skills. Needs a high degree of concentration in a busy office environment.

Working Conditions

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  This position may require some travel for conferences, educational sessions, and other company events. The noise level in the office work environment is usually moderate. While performing the duties of this job, the employee may be exposed to higher noise levels and hazardous working conditions when working at job sites. Safety precautions must be taken and resources will be provided.

NOTE: The above statements are intended to describe the general nature and level of the work being performed by people assigned this job. They are not exhaustive lists of all duties and responsibilities, knowledge, skills, abilities, physical job demands and working conditions associated with the job.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, marital status, protected veteran status, or any other category as protected by law.

 

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